Now that everyone shifts their business operation to a remote workplace, getting the most trustworthy project management and communication tools is a must.
If you’re looking for one, you’re in luck as I’ve prepared my most eye-opening comparison of Asana and Slack. In this Asana vs. Slack comparison, I’ll give you an in-depth look at their key differences, pros and cons, pricing rates, and unique features.
Both Asana and Slack are suitable for small to large-sized businesses or groups. You can even try them without spending a single penny because they offer a free basic plan.
Let’s get this started.
- 1. Asana vs. Slack At A Glance
- 2. Who Is Asana Best For?
- 3. Who Is Slack Best For?
- 4. A Close Look At The Features Of Asana and Slack
- 5. Key Features Of Asana
- 6. Key Features Of Slack
- 7. Asana vs. Slack – Pros And Cons
- 8. Where Do I Get The Most For My Money?
- 9. Conclusion – Which Is Better: Asana or Slack?
- 10. Asana vs. Slack – FAQ
1. Asana vs. Slack At A Glance
In this section, I focused on determining which project management platform is more effective at a quick glance through their most valuable features and highlighted pricing plans.
|Best for accessibility. Project management system for teams and individuals with associated features for both. Starts at $10.99/month.||Best Overall. Easy-to-use platform with intuitive features for smooth large-scale team collaboration. Starts at $6.67/month.|
|Try Asana||Try Slack|
2. Who Is Asana Best For?
Asana is a project management platform that works best for any freelancers and professionals that require a centralized workspace. A workspace where they can organize all workloads, automate processes, and keep tabs on the project/task progress, including every action made by each member.
Asana also includes excellent communication tools for better collaboration among team members.
3. Who Is Slack Best For?
Slack is a communication app that is perfect for any team that wants to bring all their communication into a single, clean workspace. Since this is a web and mobile-based app, you can access/update files, channels, messages, and other sections of the workspace wherever you go.
4. A Close Look At The Features Of Asana and Slack
Make a smart purchasing decision by identifying the strongest features of Asana and Slack. The table below will show you the features that are important to take note of:
|Workspace Layout and Design|
|Set up Workflow Automations|
|Work Management Tools|
|Privacy and Security Protection|
|Get Started||Try Asana||Try Slack|
5. Key Features Of Asana
Asana gives your team effective tools to boost productivity and build a better relationships with their colleagues. Here are a few of its excellent features and tools:
#1 Team Workspace
A single Asana account permits you to join or create a workspace. The number of workspaces you can join and create depends on the pricing plan you subscribed to.
Creating a workspace is easy. Start by clicking your profile photo and select “My Profile Setting”. Inside the profile setting box, click the “Account” then “Create a new workspace”.
After setting up the workspace, you can immediately add your team members by accessing your admin console. The advantage of the Asana workspace is you can add any members using their personal email addresses.
There are two access options you can provide for each member – full access and limited access. The limited access members are permitted to create and edit new projects and tasks, invite other limited access members, and compose conversations.
#2 Project Dashboard
For all paid subscribers, Asana provides additional project-level tabs, popularly called project dashboards.
This dashboard contains all the data on your project’s progress. All data are neatly presented in charts to make it easy to understand for everyone. At one glance, you and your team members can instantly detect bottlenecks or any potential blockers.
Each section of the project dashboard is presented with different types of charts:
- The bar chart displays the incomplete tasks by section.
- Donut chart view task count by completion status.
- Assignee chart presents the work distribution per team member, identifies the members who are overloaded, and which member performs well.
- The burnup chart shows the member’s work speed and how fast they can accomplish their tasks.
Editing, reordering, expanding, exporting, and removing your charts are all possible in just a few clicks.
#3 Project Portfolio Management
Customers who availed of Business and Enterprise plans can enjoy all the perks of the project portfolio management feature.
This feature allows you to monitor all the important processes of your project in real-time – from planning to implementation. You can create this by clicking the portfolio on the sidebar and clicking the “New Portfolio” tile. A dialog box will appear and there you can enter the desired name for it.
A few of the elements that you can view and track on the portfolio board are the following:
- The latest status of each project
- Completion progress percentage of each project
- Project timeline (date range)
- Project’s priorities
- Custom field values for each project
- Assigned project owner
As default, the view style of the project portfolio board is by task. But you can also view it by status, project owner, due date, or alphabetical order.
#4 Create Visual Feedback with Proofing
For design teams who are always on the go, Asana Proofing is the perfect app to install on their smartphones.
This app allows you to create actionable feedback directly to the images. Simply tap any part of the image you wish to give feedback on and it will pop a dialog box where you can type in your comment. You can also add attachments or a collaborator.
Upon creating feedback, it will instantly create a sub-task for the assigned member. For questions and clarifications, the assigned member can quickly communicate with the task assignee by leaving a comment on the sub-task.
The proofing app is both available on iOS and Android smartphones.
#5 Asana Communication Tools
Effective communication allows the team members to build a stronger relationship and acquire the same level of understanding about the project – objectives, progress, and goals.
Asana provides this by giving each team member access to its messaging board. You can find this under the marketing section.
You can message a specific team member by selecting their names on the “Members” section or a team by going to the “Teams” section (located at the sidebar menu).
For team messaging, all team members can receive a notification whenever someone posts a comment. If you want a non-member to receive notifications, you can mention them using “@mentioned”.
6. Key Features Of Slack
Slack’s main objective is to get all your workload organized in one platform while maintaining reliable communication among your team members. Let’s take an in-depth look at the features that make this all possible:
#1 Slack Workspace
Sign up for any pricing plan and you are eligible to create or join a Slack workspace.
Creating a workspace is easy. Upon clicking the “create a workspace” button, you will be redirected to a new page where you need to input your company or team’s name, what you aim to work on and add your teammates (via email or shareable invite link).
Inside the workspace, you will find the sidebar and main board.
The sidebar contains the new message icon (beside the business name), channels you’ve created, and direct messages. It will also display notifications for the latest updates on channels or newly received messages.
Select any channel or section on the sidebar and the workspace board will display an at-a-glance view of it.
To better communicate with your team member, Slack designed an excellent message field where you can format your messages, attach files, and mention teammates.
You can also communicate with your teammates using your native language as Slack supported 8 languages – English (U.S. or U.K.), French, German, Italian, Japanese, Korean, Portuguese (Brazil), and Spanish (Latin America or Spain). Last March, they added the Chinese language.
#2 Assign Roles to Members
Control what your team members can see and access in your workspace by assigning them a specific role. Slack offers two primary roles – administrative and non-administrative roles.
The administrative roles can manage Slack accounts and settings (workspace owners and admins). While the non-administrative roles are team members who can only work on Slack (full members, invited members, and guests).
Last March (2021), three roles were introduced for Enterprise Grid users – Channels Admin, Users Admin, and Roles Admin. Here are a few of the permission given for each role:
- Channels Admin: Better manage your channels by allowing a specific member to archive/create/delete/rename channels.
- Users Admin: This role permits the member to manage all assigned system roles. They can add, edit, and remove a team member from a specific role.
- Roles Admin: This is the role responsible for managing all non-administrative roles. A few of their duties are creating new user groups, adding/removing members from a workspace, converting users to guest roles or members, and more.
How many members can you assign for the system roles at a time? Slack allows you to add up to 50 members at a time. You can do this by accessing your “settings & administration” from the menu and selecting organization, settings, then roles.
Pick any system roles and click the three-dotted icon to select a specific team member.
#3 Workflow Builder
If your project contains repetitive tasks, you can deal with them fast by automating them using Slack’s workflow builder.
The workflow builder is channel-specific and contains an excellent set of tools to help you automate routine processes, requests, and other everyday tasks without the need to code.
Start creating one by choosing a name and trigger. There are five triggers available for you and those are the following:
- Shortcuts menu
- New channel member
- Emoji reaction
- Scheduled date and time
Personalize each automation by adding a custom workflow icon. Do this by clicking the settings tab (Workflow builder) and selecting edit. Click save upon uploading the icon.
All workflow automation comes with pre-built and easy-to-customize templates.
By default, all team members are permitted to create a workflow. But other access levels vary on the plan you purchased. For the Standard and Plus plan, Workspace Owners and Admins are allowed to restrict the workflow creation to a specific user (owners, admins, and other certain members or user groups).
While for the Enterprise Grid plan, you can enable the workflow builder and allow Org Owners and Admins to set an org policy. These roles are also allowed to disable the workflow builder for the entire organization.
#4 Slack Analytics Dashboard
Slack provides you with a straightforward analytics dashboard to understand how your team members use the platform.
Just like with the workflow builder, all members can view the analytic dashboard, and the information you can monitor varies on your plan.
For free plan users, basic metrics are available to you such as all-time usage insights, active members, and where team members read or send their messages (direct message, public channels, or private channels).
For paid plan users, every single action is documented and displayed in visually appealing charts.
View your analytic dashboard by clicking the workspace name, selecting “tools” then “analytics”.
In October 2020, new analytic metrics and permissions are added to the dashboard. Now you can also track the time a member was last active, the devices that members often use in accessing Slack, and the total number of messages they’ve posted.
#5 Slack Communication Tools
Slack is primarily built as a business communication platform. Therefore, you can expect to get top-notch quality communication tools from them.
Aside from the standard channels and direct messaging capabilities, you can also communicate with other team members via voice and video calls.
By default, you can start a call by going to the direct messaging list and selecting the person you want to talk to. If you purchased paid plans, you can also start a call on the channel section, invite up to 15 team members, and even share your screen.
7. Asana vs. Slack – Pros And Cons
In this section of my Asana vs. Slack comparison, I’ll identify their respective pros and cons to help you make an informed decision.
|Perfect for collaborating with cross-functional teams||Can take a bit of time in learning the platform and its functions|
|Simple dragging and dropping of files to any tasks or subtasks||No direct audio and video call feature available|
|Organize projects by selecting the right view styles – lists, Kanban-style boards, timeline, and calendar|
|Quick filtering tasks using tags|
|The free plan allows collaboration with 15 team members|
Let’s now consider Slack’s notable pros and cons.
|Clean user interface for all web browsers and devices||Deleting messages upon exceeding the limit of 10,000 (free plan)|
|Quick and simple addition of customized automatic responses and set reminders using Slackbot||No project management tools available|
|Attach files to any channels, threads, and direct messages by simply dragging and dropping|
|Reliable search and data archiving|
|Great replacement for emails|
8. Where Do I Get The Most For My Money?
Asana and Slack come with powerful features that are sure to provide peace of mind to every business owner and team member. Let’s find out which one offers more at an affordable price.
Asana Pricing Plans
Asana created four pricing plans and it starts with a free plan. All plans are eligible for the 30-day free trial. Here’s a closer look at each plan:
- Basic ($0/mo.): It may be free but it allows you to create and access unlimited messages, integrate 100+ apps, protected by 2 security support and control (two-factor authentication and SOC 2 Type II), and standard customer support.
The Basic plan is intended for teams that are just starting up with their project or concentrate primarily on managing tasks. For this reason, Asana added 11 more project management tools and 2 for views and reporting.
- Premium ($10.99/mo.): If your team goals are creating project plans, the Premium plan is smart to invest in. At this plan, you can enjoy the Basic plan’s features with an additional 7 project management tools, 4 for views and reporting, and 6 for support and control.
Its most notable addition is the project dashboard where everyone can easily see the latest updates and progress on each task.
- Business ($24.99/mo.): Simplify your workflow by getting the business plan’s advanced tools features and tools. A few of these are the goal tracking system, portfolio creation and management, custom rules builder, and advanced integrations with Salesforce, Adobe Creative Cloud, Tableau, Power BI, and more.
To complete the package, Asana includes a total of 25 project management tools, 11 for views and reporting, and 8 for support and control.
- Enterprise (custom pricing): The bigger the project is, the more tasks it needs to manage daily. Manage it with confidence by getting Asana’s Enterprise plan. It includes all the Business plans with the addition of 6 tools for support and control.
Unlike other Asana pricing plans, this plan requires you to contact the sales support team to get a custom quote.
Slack Pricing Plans
Slack also offers four pricing plans where each is designed based on the business or team’s size.
- Free ($0/mo.): Try out Slack for free forever is possible for smaller teams by getting this plan. The Free plan allows you to handle and access up to 10,000 messages, integrate your 10 favorite apps, do 1-on-1 voice and video calls, enjoy 5 GB of file storage, create 1 workspace, and manage 1 channel (#general).
It is guaranteed secure because it has data encryption and two-factor authentication.
- Standard ($6.67/mo.): Run your small to medium-sized business with Slack’s Standard plan. Everything in the Free plan is included with a few upgrades. You can handle and access unlimited messages, unlimited integration of apps, do calls and video calls with up to 15 team members, and enjoy 10 GB of file storage per team member.
On top of that, Asana provides 2 additional external collaboration tools, screen sharing ability, creating custom user groups, data exports for all messages, and more.
- Plus ($12.50/mo.): For large-sized businesses, the Plus plan is the recommended choice. Take advantage of the Standard plan’s feature with 20 GB file storage per team member, OAuth with Google, and SAML-based single sign-on (SSO) to strengthen its security, data residency compliant, 24/7 support with four-hour first response time, and 99.99% guaranteed uptime SLA.
This plan is also suitable for teams that have high administration needs. Aside from managing unlimited numbers of channels, you can also utilize its real-time Active Directory sync with OneLogin, Okta, and Ping Identity, and user management with SCIM provisioning.
- Enterprise Grid (Custom Pricing): For massive-scale businesses, this is the plan to get. It highlights enterprise-grade security and compliance, the ability to support up to 500,000 users, and provide premium-quality customer support.
Contact the sales support now to get a custom quote.
9. Conclusion – Which Is Better: Asana or Slack?
Between the two platforms, Asana will always have an advantage as it is proven secure and effective as a project management platform for a remote workplace setup. Collaboration is also undeniably good because it includes reliable communication tools.
In spite of this, I still choose Slack as the winner. I instantly like the Slack platform because it wouldn’t take you a long time to set up and create a workspace. This is made possible thanks to its AI that guides you on every step.
Slack also uses machine-learning algorithms. This becomes one of my favorites because it highlights all the messages and updates I’ve missed while I’m not active on the platform.
Lastly, I told you earlier that Asana is also ideal for individual use. I’ve tested this on Slack and found out that it is possible as well for a one-man team to use it. It has fewer distractions and can serve as your personal journal where you can jot down all your ideas, create to-do checklists, and more.
I highly recommend this for anyone that is still in the initial/planning stage of their project or simply wants to keep all their tasks aligned and get constant reminders.
10. Asana vs. Slack – FAQ
The main purpose of my Asana vs. Slack comparison is to answer the important questions most people are asking. Here are four more of the most frequently asked questions to help you get started:
Do I need to deactivate my Asana workspace if I want to create an organization?
No, Asana allows you to create and join multiple organizations in one account (vary on your subscription plan). You can even convert your existing workspace into an organization by accessing your admin console, and settings, then click “Convert to Organization”. Add your company email address before pressing the “convert” button.
Can you run a test call with Slack?
Yes, Slack allows you to do a test call before jumping into an audio or video call. You can do this by clicking the lightning bolt icon (left side of the message field) and typing “/call –test” in the search field. The Slack Calls readiness checker page will appear and there you can set your speaker, microphone, and camera device.
How many portfolios can you create in a single Asana account?
There is no limit, you can create as many portfolios as you want. The only limit you need to watch out for is the number of projects (250 max) and custom fields (20 max) you can add.
How to use screen share in Slack?
During a 1-on-1 or group video call you can start presenting your screen by clicking the “Share your screen” icon. Once shared, you and other team members can draw on your screen.