7+ Best Database Software For Small Business [2022 Review]

Best Database Software For Small Business

Are you looking for a better way than what a spreadsheet can offer to organize and keep track of customer information, inventory, and sales? You are in the right place.

A digital business owner myself, I started with only a handful of leads and potential clients. But later on, I realized that utilizing a small business database software would help me seamlessly scale.

Good thing I did. Without it, I’d consume my time organizing clients and finding needed information, and I wouldn’t be able to maximize my schedule nurturing leads and finding new potential customers to market to.

I have tried several tools to find out what works best for me. In this article, I have listed down 7+ of my top picks.

What Is The Best Database Software For Small Businesses?

If you are in a hurry, check out my top 3 picks at a glance: Microsoft SQL Server, MySQL, and Postgre SQL.

MicrosoftSQL Server





Best Overall. Industry-leading platform in intelligent database management. Best for eCommerce. Highly efficient in dealing with online transaction processing. Most flexible and accessible. An open-source database software. Available for free.
Try Microsoft SQL ServerTry MySQLTry Postgre SQL

If you need a deeper review than what the top 3 offer to make a better-informed decision about which database software solution is best for you, here you go:

1. Microsoft SQL Server – Top Pick

microsoft sql server homepage

Best Database Software For Small Business With Data Intelligence [Custom Pricing]

If you want the smartest database management software for your business, Microsoft SQL Server is a top choice.

This tool can analyze information offering quality performance and security, whether it’s structured or unstructured data. 

This tool has a fully-functional 2019 version that allows you to analyze every type of data. You can gain insights through querying across relational, non-relational information. 

With it, you also have the flexibility to choose what language and platform to use. You can run it on Linux containers with Kubernetes support or Windows.

As for performance, you can expect this database software to offer you scalability and stability in response time, all without the need for app changes.

You can utilize it for mission-critical applications, data lakes, and data warehouses. 

Security-wise, this tool proves to always be one step ahead with built-in features for the following:

  • Alerts
  • Protection
  • Monitoring
  • Full-text search
  • Data classification
  • Data classification
  • Compliance management

It also offers reporting capabilities to easily turn raw data into answers. It provides you with rich and interactive BI reports to share with team members and stakeholders.

Microsoft SQL Server supports C#, Java, R, and Python runtimes by default. The good news is that you can further improve its speed and data security using its Language Extension feature.

Simply install the programming language extension you want to use and configure the necessary development tools, then you can start writing your code.

Always define the external languages using CREATE EXTERNAL LANGUAGE. I have shared a screenshot as an example of creating an external language in a database (run on Windows).

Currently, Microsoft SQL Server announces its preview of the 2022 version offering better performance and capabilities. 

This latest version offers state-of-the-art visibility of your whole data estate you can manage and govern to overcome data silos.

Maintaining its high-security functionality, the 2022 version allows you to use an immutable ledger for protection against data tampering. 

Of course, it offers additional developments from its 2019 version when it comes to performance. With this newest version, you can accelerate query execution without any code changes needed. 

Pros And Cons Of Microsoft SQL Server

Easy to configureDatabase backup and recovery need improvement
Great for high volume transactionsPricey Enterprise edition
Has integration to active directoryNeeds more visualization of data
Has multiple options for data security
Intuitive user interface and experience

Microsoft SQL Server Pricing Plan

microsoft sql download

Microsoft SQL Server has three licensing options. 

  • SQL Server on Azure (contact sales): This first option allows you to run the SQL Server on Azure SQL. It’s equipped with security and manageability functions. 
  • SQL Server at the edge (contact sales):  The second one enables you to extend the SQL to IoT devices so you gain access to real-time analysis. 
  • SQL Server on-premise (contact sales): The third option is built for mission-critical applications needing a hybrid data platform.

This tool also offers two specialized editions you can download straight from the website. If you are interested in the 2022 version, you can apply on the website for an early adoption program.

Try out their software now.

2. MySQL – Best For eCommerce

mysql homepage

Top-Tier Database Software For Small Businesses With Ultra-Fast Data Fetching [Custom Pricing]

MySQL performs best for online transaction processing applications (OLTP), delivering high-quality and scalable performance. 

Its Standard edition includes InnoDB to make it a fully-integrated transaction-safe ACID-compliant database. You can record, update, and manage data and deploy cloud-native applications with it.

This tool comes with new Windows Functions to reduce code complexity, thus increasing developer productivity, and a new SQL Roles function to control user permission and reduce security workload.

With it are invisible indexes to reduce the need for sorting query results, improving performance.

It also features the following:

  • Data masking
  • Intrusion detection
  • Configuration management
  • Multi-document transaction support

Additionally, queries are 30x faster with its improved performance, and the information schema makes queries 100x faster.

Overall, MySQL is an incredible database software written in C and C++. It supports various programming languages to extend your app’s capabilities, such as:

  • PHP for creating interactive charts and graphs
  • JSON data types for optimized storage format
  • XML functions

Pros And Cons Of MySQL

Superfast data fetchingNeeds UI updates
Easy to learn and applyDocumentation should be more readable
More affordable than other database services in the marketGlitches in big datasets
Less execution time
Built as an open-source relational database management system (DBMS)

MySQL Pricing Plan

To get access to this small business database software, you have to contact sales for more feature sets and pricing information. Check out their site here.

3. PostgreSQL – Most Versatile

postgresql homapage

Powerful Open-Source Database Software For Small Business [Free]

PostgreSQL is a powerful and versatile open-source database solution that runs on any major operating system.

This database software for small businesses comes with many features; foremost is its ability to safely store and scale complex data workloads from single machines to multiple data warehouses.

This tool also features the following:

  • Indexing
  • Event triggers
  • Full-text search
  • Materialized views
  • Stored procedures
  • Multi-factor authentication

It’s ACID-compliant for over two decades and has a powerful PostGIS geospatial database extender add-on. Hence it allows developers to define data types like array, date/time, and build custom functions.

Other features of this tool include: 

Is PostgreSQL worth using?

It’s certainly worth it. PostgreSQL’s expert team continues to develop it, leaving behind its competitors.

Version 14.2 is the latest update released, and here, they fix all the bugs reported for the last three months (a total of 55).

Also, it implemented new changes, like:

  • Additional support for building with Visual Studio 2022
  • Dump/restore is no longer required for all 14.X version
  • Allows to terminate the initial password prompt in pg_recvlogical and pg_receivewal
  • Perform cross-compilation without using OpenSSL

Pros And Cons Of PostgreSQL

Convenient command-line interfaceSometimes crashes
Easy integrations with Golang and PythonSlower data fetching speed compared to competitors
Comes with detailed documentation
Has enterprise-class features
Work on Mac, Windows, Linux, FreeBSD, and OpenBSD (OS)

PostgreSQL Pricing Plan

postgresql downloads

PostgreSQL is a free database software. Just head to the website and download the version that works with your device. 

4. Caspio – Most Usage

caspio homepage

Fully-Customizable Database Software For Small Business [Free Plan | $100/mo]

Caspio offers you a robust database with unlimited potential for innovations.

With it, you can create a fully-customizable database to streamline operations

It’s made to be low-code to skip the complexities of conventional software development.

This database software can be used for a wide range of industries like:

  • IT
  • HR
  • Sales
  • Admin
  • Support
  • Finance
  • Marketing
  • Operations

From contact management for sales to invoice processing for finance, Caspio can handle it for you.

It also has proven reliability with its guaranteed 99.9% uptime.

Moreover, it’s made for massive scalability. It offers an unlimited user model to support rapid extension.

This database software is made with enterprise-grade compliance. It comes with comprehensive security standards with built-in certifications like:

  • PCI
  • GDPR
  • SOC 2
  • Cloud Security Alliance

It’s also fully relational. It’s made with drag-and-drop tools to easily relate and filter data across tables, thus enforcing relational integrity. 

Interface-wise, this tool offers Caspio DataPages to empower you to create dynamic and smart widgets, custom-built to fit like a glove for your business needs. 

If you want to make work easier, this database software has ready-made templates you can easily deploy. 

For user controls, this tool grants users secure access using the following:

  • Role-level privileges
  • Authentication forms
  • Record-level security
  • Encrypted passwords

Lastly, it made for data portability. You can gain access to it using  DropBox, OneDrove, Google Drive, and other repositories. 

Caspio is one of the many incredible software options for anyone who wants to build online database applications without coding.

Pros And Cons Of Caspio

Usable for different industriesPricey
Low learning curveHas some clunky operations and visuals
Multiple security featuresDon’t provide 24/7 customer support assistance on the low-code platform
Great customer experience

Caspio Pricing Plan

caspio pricing

Caspio offers five packages, the first one being free. 

  • Free: The free version allows unlimited users and app usage, integrated cloud database, app styling and localization, 5 DataPages, 5000 data records, 500 MB file storage, and more.
  • Explore ($100/mo): The Explore plan comes with all the features of the free plan but with 20 DataPages, 500000 data records, 5 GB file storage, white-label deployment, and more. 
  • Build ($200/mo): The Build plan has all the features of the Explore plan but with 50 DataPages, 1 million data records, 10 GB data storage, distance search, 100 SMS notifications, and more. 
  • Grow ($400/mo): The Grow plan includes everything in the Build plan but with 100 DataPages, 2 million data records, 20 GB file storage, pivot table drill down, revision history, app access logs, and more. 
  • Corporate (Custom Pricing): The Corporate plan comes with everything in the Grow plan but with 300+ DataPages, 5+ million data records, 50+ GB data storage, full security compliance features, and more. 

While there is a stand-alone free plan, each paid plan has a free trial. When third-party you decide what plan to commit to, consider the annual subscription for a 20% savings. 

Check out Caspio’s platform on their website.

5. Knack – Most Flexible

knack homepage

Feature-Packed Database Software For Small Businesses [Free Trial | $39/mo]

Knack is both powerful and flexible. It comes with a wide range of functions in building a high-performance app where end users can have easy usage in managing, analyzing, and sharing data. 

In database creation, this tool has Quick Start features where you get dozens of templates with pre-built objects for specific information your business needs. 

It’s also easy to maintain, edit, and back up. Best of all, it comes with security features backed by third-party audits. 

When it comes to customizing fields, this database software allows you to define field types to get the powerful functionality needed for your database.

You can incorporate fields specific to your needs, from text to multiple-choice options to images.

This tool comes in a flexible interface with searches, forms, and tables to its easy to view and update data. 

One of the best features of Knack by far is its mobile-friendly application.

It has a responsive design so you can use any device available in your business and even manage everything on the go when needed. 

It’s completely customizable. You can add your own custom colors, logo, and even utilize CSS and jQuery.

When it comes to looking for specific information, Knack offers a search tool that doesn’t only use keywords but filters as well. It even comes with advanced operators for filtering to make searches more specific.

Lastly, if you are doing business online, this database software for small businesses comes with in-app payments capabilities, which are incredibly useful for eCommerce stores.

It can come up with custom charges and integrate with payment providers like Stripe and PayPal.

If you have existing apps (CRM, Excel, Amazon Web Services, etc.), three options are provided – each option is designed per user type:

  • Zapier is the best option for non-tech users
  • API is Knack’s option for developers
  • JavaScript and CSS for designers

Pros And Cons Of Knack

Feature-richSlow support feedback
Great for eCommerce businessesRandomly logs out when still using it
Pivots large datasets
Flexible reporting capabilities

Knack Pricing Plan

knack pricing

Knack offers three pricing plans. 

  • Starter ($39/mo): The Starter plan allows for 20,000 records, 2 GB storage, 3 apps, and basic support. 
  • Pro ($79/mo): The Pro plan enables 50,000 records, 10 GB storage, 8 apps, and provides priority support. 
  • Corporate ($179/mo): The Corporate plan gives you 125,000 records, 50 GB storage, 25 apps, and offers premier support. 

Knack offers a free 14-day trial. You can take advantage of this to test the waters out before committing to a paid plan. Interested? Check out their website here.

6. Airtable – Best For Sales Teams

airtable homepage

Collaborative Database Software For Small Businesses [Free Plan | $10/seat/month]

Airtable makes customer-facing teams’ workflows in sales and account management smarter and easier to win more loyal customers. 

With this database software, you can collaborate across teams, breaking down silos to expedite handoffs and make the customer experience cohesive. 

In connection to moving faster, this tool standardizes important customer workflows to speed up processes and increase customer satisfaction.

It saves time on repeatable processes by creating custom automation like Slack updates on developments on sales funnels. 

Lastly, it integrates with existing tools. You can add apps so you can add customized scripts for workflows and gain valuable insights.

While it’s best for sales teams, Airtable also caters to:

  • HR teams
  • Product teams
  • Finance teams
  • Marketing teams

Currently, all Airtable users can join the beta version of its Interface Designer – no special access or signup is required. Simply log in to your account, and you can start creating visual and interactive interfaces for your application.

It features a drag-and-drop function to include all the elements without coding.

Webinars, ebooks, and other online guides are provided to learn the ins and outs of the Interface Designer quickly.

Pros And Cons Of Airtable

Intuitive integrations to bring all your big data togetherLimited tracking for changes
Popular option due to its flexible setup and ease of useA few clunky automation features
Logical functionalities
Customizable data views

Airtable Pricing Plan

airtable pricing

Airtable comes with four plans.

  • Free: The Free version is best for startups that need unlimited bases, 1200 records per base, 2 GB attachment space, rich field types, and more.
  • Plus ($10/seat/mo): The Plus plan is suited for growing teams that need 5000 records per base, 5 GB attachment space, scripting, automatic table sync, and more. 
  • Pro ($20/seat/mo): The Pro plan is made for teams that need to collaborate on complex workflows. It comes with unlimited apps, 50000 records per base, 20 GB attachment space, field and table editing permissions, and more. 

The paid plans have free trials you can test out first. Just fill-up the form to get started. Take a look at Airtable’s platform on their website.

7. Quickbase – Best For Scaling

quickbase homepage

Excellent Database Software For Small Businesses With Real-Time Data [Free Trial | $600/mo]

Quickbase is best to empower decision-makers with real-time data.

It centralizes your data, securely integrates systems, and evolves along as your business grows.

This tool comes with a drag-and-drop dashboard where important information can be shared directly with the stakeholders. 

With it, you can quickly configure your database to align with your business’ unique workflows and terminology.

It comes with a ready-made sales management app but also offers a low-code customizable one that they can assist with. 

This database software allows users to quickly track leads and statuses in one place so all pertinent information is centralized. 

With this tool, you can enhance process visibility, streamline daily dynamics in the business and thus improve response time to make way for a remarkable customer experience. 

Pros And Cons Of Quickbase

Excellent support teamNeeds more intuitive project management tools
Allows for extensive creativityDifficult to edit generated reports
Standardized across applications

Quickbase Pricing Plan

quickbase pricing

Quickbase has offers three pricing plans. 

  • Team ($600/mo): The Team plan is best for startups, and it comes with custom business applications, mobile app, workflow automation, 3 integration channels, and more.
  • Business ($2,000/mo): The Business plan is great for businesses requiring advanced controls and security, it includes everything in the Team plan plus a sandbox, 5 integration channels (plus AWS S3 integrations), data classification, single sign-on, HIPAA compliance, and more. 
  • Enterprise (Custom Pricing): The Enterprise plan comes with all the features in the Business plan plus flexible licensing options, on-premise connectivity, custom encryption, and more. 

Quickbase offers a 30-day trial by simply proving your business email address and a password. 

Check out Quickbase as your go-to database software here.

8. Kintone – Best For Highly Collaborative Teams

kintone homepage

Most User-Friendly Database Software For Small Businesses [Free Trial | $15/user/month]

Kintone is built for teams that need to build, share, and automate custom workflows closely. 

Through this tool, you can create custom databases to manage workflows where you can also view data in one place instead of jumping from one app to another. 

It’s a dynamic database that gives you access to it anytime and anywhere. 

Collaboration-wise, this database software for small businesses comes with functionalities where you can directly communicate with other team members, making sending, tracking, and recalling updates easier and faster.

Instead of clunky spreadsheets, Kintone gives you a better experience with information management with its advanced search and custom filters capabilities. 

Best of all, you can ensure data security by limiting the people who can access certain information.

You can implement hyper-specific permission so only the pertinent people can get access to information that needs to be kept discreet or confidential. 

The best feature by far is the actionable process management. With it, you can trigger workflows, automate an action, and let the data do more.

Building app solutions for any role, task, and industry is what Kintone promises. You can build it from scratch or use any of its 50+ templates (pre-designed formats based on purpose).

A few of the apps you can build are listed as follows:

  • Customer Relationship Management (CRM)
  • Expense report
  • Case management

Pros And Cons Of Kintone

Has Javascript supportMore support for SQL database
Easy to useCertain fields can’t be utilized
Customizable dashboards
Data management flexibility
Works on your preferred devices, including
smartphones and tablets (iOS and Android)

Kintone Pricing Plan

kintone pricing

Kintone comes in four plans. 

  • Nonprofit ($15/user/mo): This plan allows for 900 apps, 300 spaces, 50,000 records, 150 fields, 5 GB storage, and more. 
  • Education & Government ($15/user/mo): This plan enables 900 apps, 300 spaces, 50,000 records, 150 fields, 5 GB storage, etc.
  • Professional ($24/user/mo): The Professional plan has a minimum of 5 users and has all the features in the Education & Government plan.
  • Enterprise (contact sales): This plan comes with unlimited apps and spaces, 50,000+ records, 200 fields, 5 GB storage, etc.

Test out preferred plans first using the 30-day trial to see if it fits your workflow needs. Visit Kintone’s website for more details on their platform.


A quick recommendation on what to go for would be Microsoft SQL Server. This tool can analyze information and provide quality performance and security. 

Best of all, a 2022 version is coming up, making its performance a lot better. It’s scalable and stable, so you won’t have to worry about the system failing. 

Its built-in features have all that you need to streamline your small business workflows. 

Try Microsoft SQL Server now.

In This Article

Burkhard Berger

Burkhard Berger

Follow me on my journey from $0 to $100,000 per month. I'm sharing everything I've learned in my income reports here on Novum™ so you can pick up on my mistakes and wins.

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