Trying to figure out the best tool to facilitate remote meetings? Here are my top 7+ picks for enterprise video conferencing software to help narrow down your choices.
I’ve been handling most of the team members of my business remotely for more than 10 years. One thing I’ve learned over time is that effective video conferencing software has the right set of tools to get the entirety of my message across as if I’m meeting with them face-to-face.
It’s more than just getting seen and heard. It’s making everybody feel that close collaboration exists even if we aren’t in the same place.
I’d like to share what worked for my team and me so far and here they are.
- What Is The Best Enterprise Video Conferencing Software?
- 1. Zoom – Top Pick
- 2. GoToMeeting – Most Accessible
- 3. Cisco Webex Meetings – High-Quality Videos Anywhere
- 4. Microsoft Teams – Best For Flexible Hybrid Meetings
- 5. BlueJeans – Most Interoperable
- 6. Google Meet – Best For Education & Health Sectors
- 7. Skype – Most Affordable
- 8. Zoho Meeting – Best In Meeting Scheduling
What Is The Best Enterprise Video Conferencing Software?
If you need fast answers, check out my top 3 picks at a glance: Zoom, GoToMeeting, and CiscoWebex.
|Best overall. Mobile and easy-to-use platform for video conferencing. Starts at $14.99/month.||Best for accessibility. Video conferencing platform with a wide range of support and availability features. Starts at $12/month.||Most innovative. High-quality video meetings with consistent feature updates and future support.|
|Try Zoom||Try GoToMeeting||Try Webex|
If you want more detailed information before deciding which enterprise video conferencing software is best for you, here you go:
1. Zoom – Top Pick
Best Features & Security For An Enterprise Video Conferencing Software [Free Plan | $14.99/mo]
When the pandemic limited the mobility of the majority, Zoom emerged to become a household name in the video conferencing industry, and for good reasons.
It’s not only easy to use but it’s also equipped with functional tools and security features.
Zoom allows even the non-tech savvy a fast adoption of meeting capabilities.
With it, you can enjoy enterprise-grade video conferencing solution whether on mobile, a desktop, or a dedicated Zoom for the home device.
It comes with robust security features that include:
- Waiting rooms
- Role-based security
- Password protection
This tool is built for the needs of modern times. It allows for HD audio and video support for as many as 1,000 video participants.
It also has built-in collaboration tools.
Multiple participants can simultaneously share their screens and co-annotate to make the meeting interactive. To make conferences more engaging, with it are the following:
- Hand raising
Videos can also be shared and played without needing to upload the content.
To make minutes of the meeting easy, it allows for recordings and transcripts of chat conversations locally or to the cloud.
Moreover, the chat feature allows for integrated file sharing to get meeting materials across to every participant.
This enterprise video conferencing software also streamlines calendaring by integrating with Gmail, Outlook, or iCal for scheduling and starting online meetings.
For professionals who are always on the go, Zoom provides virtual backgrounds of your choice to maintain a professional appearance wherever you are.
It also allows for safe driving mode and Apple Carplay for iPhone users.
Lastly, when there’s a need to break up the participants into multiple smaller groups for closer collaboration, this tool is equipped with breakout rooms to allow for multiple sessions without leaving the platform.
Participants also have the option to jump to other rooms or go back to the main room.
Pros And Cons Of Zoom
|Easy to use||Spotlighting feature a bit tricky at the start|
|Efficient file sharing||No automatic conference connection based on a schedule|
|Great audio and video quality||Doesn’t come with private voice chat|
|Ability to split participants into breakout rooms|
|Integrations with other apps (via Zoom App Marketplace or REST API)|
Zoom Pricing Plan
Zoom comes with one free plan and three paid ones.
- Basic (free): The Basic plan is best for personal meetings. It can host up to 100 participants, unlimited group meetings for 40 minutes, unlimited one-to-one meetings with a 30-hour limit, private, and group chats.
- Pro ($14.99/mo/license): The Pro plan is great for small teams. It can host up to 100 participants with an option to increase to 1000 participants for a large meeting add-on, group meeting for 30 hours, social media streaming, and 1 GB cloud recording per license.
- Business ($19.99/mo/license): The Business plan is for small organizations. It can host up to 300 participants with an option to increase to 1000 participants, single sign-on, recording transcripts, managed domains, company branding, up to 99 licenses, and more.
- Enterprise ($19.99/mo/license): The Enterprise plan is best suited for a large enterprise. It can host up to 500 participants with an option to increase to 1000 participants, unlimited cloud storage, and recording transcripts.
If your team meetings don’t last for more than 40 minutes, you can stick to the Basic plan. If you need a higher time limit, the Pro plan is the best plan to take.
You can always get an add-on if you need to cater to more participants.
Interested in Zoom? Visit their website to learn more.
2. GoToMeeting – Most Accessible
Secure Video Conferencing Software With Background Noise Suppression [Free Trial | $12/mo]
Whether making conference calls with local or international participants, GoToMeeting makes web conferencing easily available to anyone, anywhere.
It enables VoIP and telephone callers, so anyone can join the meeting on any device.
It also provides worldwide convenient access by enabling an option for toll-free calling to avoid worrying about long-distance charges.
Additionally, it is GDPR/CCPA compliant and equipped with security features like:
- Meeting locks
- Participant removal
- Password protection
This enterprise video conferencing tool also comes with easy on-screen controls for presenter switching, recording, and muting.
To allow for undivided attention, it comes with background noise suppression to filter out distracting noises.
Moreover, it comes with a dial-out option so attendees can automatically join the meeting on time. There’s also a Call Me option that lets attendees request a phone call from the meeting with no PIN needed.
Lastly, it comes with software integrations for the following:
- Office 365
- Google Calendar
Pros And Cons Of GoToMeeting
|Easy to join hosted meetings||Needs more integration for sending invite information|
|Intuitive screen share||No file sharing feature in the chat|
|Allows participants to mark up information on the screen|
|Easily accessible on mobile (iOS and Android)|
GoToMeeting Pricing Plan
GoToMeeting has three pricing options.
- Professional ($12/organizer/mo): The Professional plan allows for 150 participants, HD video, screen sharing, web audio, dial-in conference line, unlimited meetings, breakout rooms, and more
- Business ($16/organizer/mo): The Business plan includes everything in the Professional plan plus 250 participants, unlimited cloud recording, transcription, smart assistant, note-taking, drawing tools, and more.
- Enterprise (Call sales to get a quote): The Enterprise plan has all the features in the Business plan, including 3000 participants, InRoom link, and other custom feature sets.
GoToMeeting comes with a 14-day free trial you can test out first before committing to a paid plan.
Want to try the platform out? Check out GoToMeeting from their website.
3. Cisco Webex Meetings – High-Quality Videos Anywhere
Enterprise Video Conferencing Software With Experience-Focused Innovations [Free Version | Custom Pricing]
Cisco Webex prioritizes effective web meetings.
They believe that it’s not about where you work but how you work. Hence they provide a simple, proven, and innovative solution to achieve functional, productive, and collaborative meetings.
With its enterprise video conferencing solution, you can schedule and start web meetings on the spot or ahead of time, whether it’s on a:
- Mobile device
It’s integrated with video, audio, and content sharing without the need for any download.
To ensure high-quality video anywhere, they’ve set up global data centers.
Since they focus on meeting experience, Cisco Webex reduces interruptions by detecting distracting background sounds and allows for the quick joining of meetings with intelligence built into any device.
To maintain and secure meetings, this tool allows for locking personal rooms to protect discussions and keep meetings on track.
It also comes with multi-layer security that doesn’t compromise user experience.
Pros And Cons Of Cisco Webex Meetings
|Easy to join meetings||Tricky to troubleshoot live meetings|
|Reliable||Needs more chat functions|
|Allows users from multiple platforms to join the same meetings||Sometimes lags in Mac|
|Enables guest participants without needing an additional license|
Cisco Webex Meetings Pricing Plan
Since they focus on getting customized needs catered, to get the pricing and feature set details for Cisco Webex, you have to fill out a pricing request form, and a sales representative will get back to you.
However, if you want to test out the tool in a small to medium team without having to contact anyone, you can take advantage of the free version.
It allows for the following:
- HD video
- Screen sharing
- 100 participants
- Provision for a personal room
If you are interested in Cisco Webex, visit their site here.
4. Microsoft Teams – Best For Flexible Hybrid Meetings
Top-Tier Enterprise Video Conferencing Software With Live Captioning [Free Plan | $2/user/month]
Empower team collaboration with Microsoft Teams. Team members can meet anytime and collaborate visually through one-on-one video calls or virtual events.
It comes with a secured host for managing and controlling conference calls.
Noises can be muted, uninvited attendees can be removed, and presenters can be designated to provide unnecessary delays and interruptions.
This tool is also equipped with a recording feature for future reference.
Additionally, it has a chat function allowing all participants to communicate before, during, and after the web conference.
Live captioning is included for added clarity while you follow along the course of the meeting in real-time.
Backgrounds can also be customized to maintain a professional appearance even outside the office.
There’s also an option for raising hands to make an organized back-and-forth and participant’s list for easy referencing.
Due to the continuous increase of remote work, Microsoft Teams provide a view-only broadcasts feature so you can hold interactive events with up to 10,000 participants.
Pros And Cons Of Microsoft Teams
|Topnotch security||Requires a lot of storage on desktop and mobile|
|Great user experience||No delete or edit option in the chat|
|Rich features||Needs more customization for survey options|
|Includes 3rd party integrations|
|Crisp and clear audio and video quality|
Microsoft Teams Pricing Plan
Microsoft Teams has a free version and three pricing plans.
- Free: The Free version allows for unlimited group meetings of up to 60 minutes, 100 participants, 5 GB cloud storage, unlimited chat, file sharing, polling, data encryption for meetings and files, and more.
- Essentials ($2/user/mo): The Essentials plan includes everything in the Free plan plus unlimited meetings for 30 hours, 300 participants, 10 GB cloud storage, anytime support, and more.
- Business Basic ($2.50/user/mo): The Business Basic has all the features in the Essentials plan including team meetings recordings with transcripts, web and mobile versions, expanded 1 TB cloud storage per user, standard security, and more.
- Business Standard ($10/user/mo): The Business Standard has everything in the Business Basic plus webinar hosting, attendee registration, and reporting tools, customer appointment management, and more.
Other than the free version, both the Business Basic and the Business Standard plans have free 1-month trials you can try out.
Do you want to learn more about Microsoft Teams? Visit their website here.
5. BlueJeans – Most Interoperable
Best Enterprise Video Conferencing Software For Telehealth [Free Trial | $9.99/host/month]
BlueJean prides itself to be the most interoperable video conferencing platform to boost productivity. It’s built with ease of use and enterprise-grade security to ensure all users can easily hold video calls, webinars, and online meetings.
It comes with a Smart Meetings feature where productivity is unleashed through assigning actions, tagging critical meeting moments, and producing meeting highlight reels.
This tool is also made universally accessible by getting equipped with real-time closed captioning screen reader support for those with disabilities and allows for keyboard controls.
To facilitate interactive collaboration, it comes with a digital whiteboard, annotation, and screen sharing.
Best of all, it’s equipped with security features like restricted meetings and having content in-transit encrypted.
Pros And Cons Of BlueJeans
|Easy login process||Challenging new user connectivity|
|Seamless desktop and mobile experience|
(a minimum bandwidth of 1.5 Mbps is recommended)
|Basic editing functions for video|
|Simple meeting scheduling||Limited virtual background availability|
|Recording and sharing of events|
|Group collaboration supports up to 100 endpoints|
per video meeting.
BlueJeans Pricing Plan
BlueJeans comes with three pricing plans.
- Standard ($9.99/host/mo.): The Standard plan hosts up to 100 participants, unlimited 1:1 and group meetings, unlimited meeting duration, 5 hours meeting recording, phone dial-in inclusion, and more.
- Pro ($13.99/host/mo.): The Pro plan includes everything in the Standard plan but with 150 participants, 25 hours of meeting recording, common center analytics, workstream collaboration integrations, and more.
- Enterprise ($16.66/host/mo.): The Enterprise plan has all the features in the Standard plan, including 200 participants, unlimited recordings, automated close caption, real-time transcription, conference room connector, and more.
BlueJeans comes with a 14-day trial period for you to utilize so you can find the best plan for you.
Considering BlueJeans? Check out their website to learn more.
6. Google Meet – Best For Education & Health Sectors
Top-Notch Enterprise Video Conferencing Software Equipped With Audio & Video Preview [Free Plan | $7.99/mo]
Google Meet is an enterprise-grade video conferencing provider that’s accessible for anyone who needs to meet online.
Anyone who has a Google account can host a meeting having up to 100 participants for up to 60 minutes with no limit to the number of meetings you can make.
It’s equipped with live captioning powered by Google’s speech recognition technology so you can follow along in real-time.
This tool is highly compatible across many devices. From desktops to mobile devices, you can join and create a meeting with this tool.
It also allows for an audio and video preview screen so you can check out how you look and sound before entering the actual meeting.
You also get adjustable layouts and screen settings plus controls for meetings like muting and removal of unwanted participants.
With it is a screen share and share file via chat and links through messaging.
Since it’s integrated with Google and Microsoft, you can join meetings directly from Gmail and Microsoft Outlook Calendar.
Pros And Cons Of Google Meet
|Text-based communication||Limited stability in low internet connection|
|Live captioning||Less intuitive meeting setup process than competitors|
|Comes with a stand-alone free version|
Google Meet Pricing Plan
Google Meet has two pricing plans if you need higher capabilities, although the free version can stand alone when hosting 100 participants.
- Google Meet (Free): Google Meet is free forever. It comes with a 24-hour maximum 1:1 meeting length, 1-hour maximum group meeting length, 100 participants, unlimited meetings, external participant invitation, screen sharing, adjustable layout, and more.
- Google Workspace Individual ($7.99/mo): This plan comes with everything in the Free plan but with a 24-hour group meeting max length, plus intelligent noise cancellation, polls, breakout rooms, and more.
- Google Workspace Enterprise (contact sales): This plan includes everything in the Individual plan but with 250 max participants, attendance reports, 100,000 viewers for live streams, and more.
Unless you need more than 100 participants and a 3-hour max group meeting length, you’ll be fine with the Google Meet free plan.
Explore Google Meet here to learn more.
7. Skype – Most Affordable
Cost-Effective Enterprise Video Conferencing Software With High Uptime [Free]
Skype is the most affordable because you can use it for free anytime and for as long as you want.
With this enterprise video conferencing software, you can host an audio or a video conference with a maximum of 100 participants.
It comes with the following features:
- Live captions
- Call recording
- Smart chat feature
You can also send files with up to 300 MB by simply dragging and dropping into the conversation.
With just one easy click, you can start a meeting online. Stay connected where you’re on a desktop or mobile.
Pros And Cons Of Skype
|Easy file sharing||Basic security feature|
|Instant messaging||Limited file sharing size|
Skype Pricing Plan
Skype is totally free to use. Unless you need to call landlines, it won’t cost you anything.
If you are interested in choosing Skype as your go-to solution, visit their site and take a look.
8. Zoho Meeting – Best In Meeting Scheduling
Interactive Enterprise Video Conferencing Software With Round-The-Clock Support [Free Plan | $3/mo]
Zoho Meeting has by far the best scheduling functionalities. It has the basics of every enterprise video conferencing platform like
- Screen sharing
- Meeting sync to calendars
For its security functions, it features password protection, locked meetings, and AES encryption protocols.
However, its edge among the others is its meeting scheduling capabilities.
With it, you can plan meetings and send invitations together with the date, time, and agenda. It also comes with instant collaboration via chat, SMS, or email.
Plus, it’s equipped with RSVP and reminders features. You can then edit or replan your meeting based on who is attending.
Pros And Cons Of Zoho Meeting
|Web-based conferencing||Unappealing interface in an unstable connection|
|Screen sharing||Can sometimes have 1-2 minutes in delay|
|Superior meeting scheduling capabilities|
|Audio and video polls|
Zoho Meeting Pricing Plan
Zoho Meeting has two pricing plans and a free plan.
- Free: The free version allows for 2 meeting participants, 10 webinar attendees, unlimited meeting time, screen sharing, file sharing, polls, Q&A, and more.
- Meeting ($3/host/mo): The Meeting plan comes with everything from the Free plan but with 10 participants plus cloud recording storage for 10 meetings/host, embed meeting widget, meeting lock, admin portal, and more.
- Webinar ($19/organizer/mo): The Webinar plan comes with everything from the Meeting plan but with 25 attendees, cloud recording storage for 25 webinars/organizer, live streaming, source tracking, anonymous Q&A, and more.
If you need more capabilities than what the free plan can offer, choose to pay annually to save 15% on the subscription.
Interested? Visit Zoho Meeting’s website to learn more about the platform.
There you have it. My 7+ top picks for enterprise video conferencing. If you need a fast answer on what to go for, I’d highly recommend Zoom.
It’s easy to use, functional, and equipped with robust security features. It also comes with collaboration tools to make the meetings more productive even when members are working remotely.