Getting the right project management software eliminates bottlenecks in the workflow and improves the team’s productivity. If you are looking for one, this Monday vs. Asana comparison is the best guide to have.
As a small business owner of a startup company, I find Asana project management tools convenient because it offers tons of practical features for their basic plan ($0). But Monday’s 5-in-1 tools make me think otherwise.
In this unbiased comparison, I’ll answer the most frequently asked question about these two platforms and highlight all the important details that can help you decide which one is the best to invest in.
Let’s jump right into it.
- 1. Monday vs. Asana At A Glance
- 2. Who Is Monday Best For?
- 3. Who Is Asana Best For?
- 4. A Close Look At The Features Of Monday and Asana
- 5. Key Features Of Monday
- 6. Key Features Of Asana
- 7. Monday vs. Asana – Pros And Cons
- 8. Where Do I Get The Most For My Money?
- 9. Conclusion – Which Is Better: Monday or Asana?
- 10. Monday vs. Asana – FAQ
1. Monday vs. Asana At A Glance
Here you’ll see how Monday stack up against Asana, and vice versa at a quick glance through their highlighted features and most popular standard plans.
|Best for software dev. Customizable platform suited for software/app development. Starts at $10/month/user.||Best Overall. Smart project, workflow, and agile management solutions for businesses of all types. Starts at $10.99/month/user.|
|Try Monday||Try Asana|
2. Who Is Monday Best For?
Monday Work OS is suitable for any team or business with 3 to 3,000 members. It has a visually appealing and organized workboard that does a great job of balancing the tools and features’ usability and functionality.
Cross-functional teams are also highly recommended to use Monday Work OS, particularly for those who are working in construction, IT, HR, software development, and marketing.
Explore all the wonderful features and templates of Monday by availing of its 14-day free trial.
3. Who Is Asana Best For?
Asana is best known for its project collaboration tools, making it ideal for any business that has an established, medium-sized team. Its platform will help you and your members to have a constant connection and keep all workloads in one organized shared board.
Asana widens its users’ reach by offering a free plan. Now, it becomes an ideal task management platform for startup businesses and smaller-sized teams.
4. A Close Look At The Features Of Monday and Asana
No task is big or small for Monday and Asana. Here are a few of their similar and unique features and tools that can help you and your team to work efficiently:
|Flexible Objectives and Key Results (OKR) Template|
|Project Management Solution|
|Manage Remote Teams|
|Agile Management Solution|
|One-Click CRM Integrations|
|Get Started||Try Monday||Try Asana|
5. Key Features Of Monday
In this section of my Monday vs. Asana comparison, I’ll focus solely on the top features of Monday.
When you purchase a plan on Monday, you are eligible to create one dashboard. The number of boards you can combine in it varies on the pricing plan, but ease your mind that you can organize and easily manage all your workloads in it.
Monday offers two dashboard types – main and private.
The main dashboard allows any members of your team to view all the data and interact with it. While the private dashboard is only visible to the members you allow to subscribe to it.
No matter what type of dashboard you use, its function remains the same – creating, managing, and monitoring workloads.
Monday search function is one of the notable features in the dashboard. You can search any information on your boards, files, updates, and even people in your dashboard without opening multiple new pages.
A keyboard shortcut (Ctrl + B) is also made available to find a specific board and workplace quicker.
#2 Project Templates
Now that you finally set up your dashboard, the next step is creating your first board.
Monday offers a wide selection of function and industry-specific templates that you can choose from. Whether you are a freelancer or owner of an established company, you can find the perfect template design that can surely improve your workflow.
You can view each template to see the overall design and tools you can integrate with it. Some of the templates even have a video tutorial for you to better understand all the tools and functions included in them.
Can you build your own board from scratch? Yes, you can do this by simply adding a new board or going to the template center and choosing the “build your own” template.
#3 Project Management Tools
Monday is proud to offer its complete toolkit that freelancers, Project Managers, and online business owners can take advantage of.
These project management tools provide convenience in managing and tracking basic to complex workflows, automate processes, neatly visualize the entire project progress with Gantt charts, and more.
New, unfamiliar activities do happen when you least expect them. These tools are designed intuitively and flexibly to allow you to manage this type of activity accordingly. They also allow you to make the necessary alterations to your baseline and milestones in every phase of the project.
#4 Integrations and Automations
Monday is built with tons of excellent features, but there are still a few limitations. When your preferred tool is not offered on your plan or covered but not satisfied with it, you can simply integrate it.
You can do this by going to your dashboard, clicking the three-dotted icon (located on the top, right side), and selecting “integrations center”. All tools are categorized according to functionalities.
The best part of this is that all the automation processes available for it are neatly displayed upon selecting your preferred tool.
#5 Basic and Advanced Reporting
Monday Reporting tool makes it easier for everyone to come up with a data-informed decision.
There are two types of reporting you can use – basic and advanced. Their primary function may be different but both can accurately measure everything.
In basic reporting, it measures KPIs, budget, team performances, and more. You can even add a few formulas (IF, minus, etc.) and advanced board filters to highlight the information you wanted to monitor.
Visualizing it is fast and easy because all data is displayed using charts.
Monday advanced reporting can measure the overall performance of the project or company. All data in this reporting tool is displayed using third parameters with stacked charts. To further enhance it, you have the option to use a benchmark line or cumulative data.
The benchmark line is used to display goals or other factors that can provide a better comparison of numbers. While the cumulative data is used to display how each data progress over a certain period.
6. Key Features Of Asana
Now let’s jump into the best features of Asana.
Signing up with Asana, freemium, or paid plan instantly provides you access to a workspace (created or shared) and organization.
The workspace is the best platform to use if you and your members are intending to use personal emails in signing up. While the organization is most suitable if you are using a company email address.
Since most users are using the workspace, let’s take an in-depth look at it.
For first-time users, it’s important to specify your objective when creating a workspace (goal, portfolio, process, or personal task management). This will help Asana to understand your needs and provide you with all the necessary guides and tools.
You are also eligible to create multiple workspaces. Do this by clicking on your profile photo and selecting “My Profile Setting”. When a new page appears, you need to find the “Account tab” and click “Create a new workspace”.
Every workspace includes an admin console. This is where you can edit the workspace name, send invites, and manage people.
For the members, you can grant them restricted or full access. Limited access members are only allowed to create new projects and tasks, edit, invite other limited access members, and compose conversations.
#2 Project Templates
Just like on Monday, Asana provides an array of function and industry-specific project templates.
Click any of the templates and it will show you all the available features included, related templates that you can consider, and a brief overview of what you will get when you use that specific template.
If you prefer to create the project from scratch, you can also do so by clicking the blank project option. As a bonus, you can also import your spreadsheets with just one click.
#3 Project View Styles
Asana has a clean user interface to make the visualization of your work and project simpler. This lets you and everyone in the team easily understand what’s going on with each task and project itself.
Asana provides you with four different types of project view styles:
- The list-style is perfect for creating a set of to-dos in chronological order.
- The board style is a Kanban-style view that allows you to drag any boards and drop them on another stage.
- The timeline style is the one that will never let you miss your deadline as it is organized in a Gantt-style view.
- The calendar-style displays all the ongoing schedules.
#4 Asana Project Management Tools
People are using Asana for different reasons. To assure it can meet all their demands and needs, Asana created its project management tools according to industries.
The most popular industries that Asana created tools for are marketing, engineering, sales, and human resources.
In marketing, the project management tools available help you better launch products, campaigns, and more. Asana allows you to kickstart each project by:
- Centralizing all your workloads
- View all plans in timeline style to easily see the relationship between tasks and the member assigned to it
- It has a workload tab where you can see the member’s progress – who’s about to miss a deadline and overloaded
- You can automate processes to save manual labor and prevent errors
- Review and approve tasks. You can also provide proof and feedback on each task – text, and images
Allow your HR team to smoothly coordinate with applicants and team members in one secure platform. Asana provides this by designing its tools according to the following HR functions:
- Recruiting pipelines are designed to store applicants’ contact details and resumes, track candidates, and more.
- HR personnel can build a strong onboarding process for new hires.
- Create centralized HR requests
Asana’s team is devoted to providing a work management platform that everyone can use comfortably. They deliver this by creating user-friendly support and access.
If you or any team member has a color vision deficiency, you can enable the colorblind mode in your workspace.
Simply go to your profile picture and select “My Profile Setting”. Inside this setting, go to the “Display” tab and tick the checkbox for “Enable color blind friendly mode (protanopia and deuteranopia)”.
For Asana iOS app users, you can take advantage of its VoiceOver feature. This is a gesture-based screen reader that permits you to use the app without directly seeing the screen. You can also create multi-language tasks with Siri (only for iOS version 11.0.0 and higher).
7. Monday vs. Asana – Pros And Cons
Speed up the decision-making process by knowing the important pros and cons of Monday and Asana.
|The dashboard is easy to use and navigate||The pricing plan is based on the team’s size|
|Access multiple pages without leaving your dashboard||The search function is only useful for workboard-related content and functions|
|Easy exporting of workboard to MS Excel||Limited accessibility on the mobile app|
|View projects as a table, calendar, Gantt charts, Kanban board, form, timeline, and more|
|Video conferencing feature available|
Let’s now proceed to Asana’s fair share of pros and cons:
|Basic plan is free of charge||No available desktop application|
|View projects as a list, board, calendar, files, timeline, progress, portfolios, workload, and more||Video conferencing is not offered|
|Superb calendar tool||Productivity analysis is not available on the team management tool|
|Project tracking is quick and efficient||No phone support available|
|Free 30-day trial to learn the app|
8. Where Do I Get The Most For My Money?
Getting to know the amazing features of Monday and Asana, you probably wonder how much it costs for you to enjoy all these. Here’s an in-depth look at their respective pricing plans:
Monday Pricing Plans
Monday offers four pricing plans that are billed monthly or annually. Enjoy an 18% saving when you choose to pay annually.
Monday pricing plans are set with a fixed amount per seat. Here is the rundown of each plan to get to know them fully:
- Basic ($8 seat/mo.): If your business or project is just starting up, this is the smart plan to get. It allows you to create unlimited boards with 200+ templates and 20+ column types to choose from. You can also build a dashboard for 1 board you created.
For the viewers, they have unlimited read-only access to every board you’ve created. Accessing your dashboard wherever you go is possible because Monday allows you to access it on your smartphone (iOS and Android).
Here are the other tools you can use: 4 collaboration tools (includes 5GB storage), 3 productivity tools, 3 for views and reporting, 3 customer support access, and 2 for security and privacy.
- Standard ($10 seat/mo.): This plan is the most popular option for teams with 3 to 20 members. Also, for business owners that are looking for creative ways to visualize their goals and workflow.
The Standard plan includes all the Basic features with the addition of 3 view styles (timeline, Gantt, and calendar), guest access, customize automation (250 actions/mo.), and the ability to create a dashboard that can combine up to 5 boards.
You can also enjoy 6 collaboration tools (includes 20 GB storage), 3 productivity tools (includes 250 integrations/mo.), and 6 for views and reporting.
- Pro ($16 seat/mo.): If you have 25 to 40+ members, this is the plan to invest in. It allows you to manage complex workflows and give you access to more advanced automation and integration tools.
The Pro plan includes all the Standard features with the addition of 1 view style (chart), private boards, time tracking, formula column, 25,000 automation and integrations per month, and the ability to create a dashboard that can combine up to 10 boards.
You can also enjoy 6 collaboration tools (includes 100 GB storage), 5 productivity tools (includes 250 integrations/mo.), 8 for views and reporting, and 4 for security and privacy, 2 for administration and control.
- Enterprise (Custom Pricing): For massive sizes of teams, approximately 50 to 200+ members, the Enterprise plan is the recommended to get. Unlike the other pricing plans, this requires you to contact Monday sales support to get accurate quotes for your team.
A few perks you can get when you avail of this plan are enterprise-grade security and governance, advanced reporting and analytics, multi-level permissions, premium-quality support, and up to 50 boards to combine in one dashboard.
Asana Pricing Plans
Asana also offers four pricing plans where one of which is a freemium plan. Take a closer look at each plan:
- Basic ($0/mo.): This plan is ideal for an individual or team with up to 15 members. It allows you to manage an unlimited number of tasks, projects, and messages. You can also enjoy unlimited file storage with a max of 100 MB per file, access unlimited activity logs, and view projects in 3 different styles (list, board, and calendar).
It has a total of 13 project management tools, 2 for views and reporting, and another 2 for support and control.
- Premium ($10.99/mo.): If you need more reliable and advanced tools, the premium plan won’t disappoint you. This plan includes all the Basic features with added timeline view for your board, one dashboard, advanced search and reporting, custom fields, creating rules and forms, and more.
It also has a total of 20 project management tools, 6 for views and reporting, and 8 for support and control.
- Business ($24.99/mo.): Custom rules builder, creating portfolios, locking custom fields, and advanced integrations are only a few of the many incredible features you can enjoy when you purchase this plan.
To better streamline your workflow, Asana includes a total of 25 project management tools, 11 for views and reporting, and 8 for support and control.
- Enterprise (custom pricing): Running an organization requires full control of the entire operation, strong security, and 24/7 attentive support. The Enterprise can provide this all because it includes user provisioning and de-provisioning (SCIM), data export and deletion, attachment controls, custom branding, priority support, and more.
Get to know more about their complete set of features and custom prices by contacting Asana’s sales support team.
9. Conclusion – Which Is Better: Monday or Asana?
Monday and Asana are head-in-head when it comes to being the best project management and collaboration software. They are also considered equal in providing attentive and responsive customer support.
In terms of ease of use, they both excel in different ways. Monday offers more UI options and its interface is very visual and intuitive. While Asana boasts a simple interface, which is ideal for beginners.
Monday remains to be the fan-favorite because they provide an easy-to-manage and understand task management system and offers better customization and integration tools.
Asana, on the other hand, is proven more reliable in providing remote work management solutions, strong security, and unlimited file storage.
10. Monday vs. Asana – FAQ
In this section of my Monday vs. Asana comparison, I’ll answer four of the frequently asked questions.
Can you monitor all automation available and previously used on the boards?
Yes, you can do this by clicking the three-dotted icon next to the “add to board” button and selecting Monday’s automation centers. Inside the platform, choose the “account usage” to see the total number of automation actions (available and used) for a specific period.
Can you convert an Asana workspace into an organization?
Yes, Asana allows you to convert a workspace into an organization to better manage multiple teams. It is also recommended if you need to work in different departments at the same time. But before you can use this, make sure you add a company email address.
Is there color formatting available on Monday?
Yes, Monday added a new conditional coloring tool that you can use in any cells/columns of your project. From the name itself, this tool allows you to designate any color for a specific function. Apply this by clicking the three-dot menu (far right of your board) and choosing “conditional coloring”.
What is the acceptable minimum number of team members to avail of Asana Premium?
Any team with a minimum member of two can avail of Asana Premium.